Notice Period Letter (India)
Resignation + notice period letter format with samples for Indian companies.
What a notice period letter is
Indian employment contracts typically require 1-3 months of notice when you resign. The notice period letter (or resignation letter) is the formal trigger that starts that countdown. It must be on paper or in a signed email, addressed to your manager and HR, dated, and stating the last working day.
Most companies expect the resignation to be acknowledged in writing before the period starts. Without acknowledgement, disputes about your relieving letter can drag on.
What to include
Your name, employee ID, designation, the date, your manager's name and HR's name, a clear sentence that you are resigning, your last working day calculated against the notice period in your contract, a polite line offering to help with handover, and your signature.
Optional: a short positive line about your time at the company. Avoid: complaints, salary issues, or mentions of the new company. The resignation letter goes into your personnel file and follows you through reference checks.
Step-by-step
- 1.Check your contractFind the exact notice period (30 / 60 / 90 days) and any buyout option.
- 2.Calculate last working dayCount calendar days unless your contract says working days. Add the date to your letter.
- 3.Write the letterFormal tone, ≤ 200 words, addressed to manager + HR.
- 4.Submit + get acknowledgementEmail is fine. Ask for written acknowledgement of receipt date.
- 5.Plan handoverDocument key processes, hand off ongoing work, brief replacement / team.
FAQ
Most contracts allow buyout — you pay the company for the unserved days (typically your basic salary × unserved days). Confirm with HR first.
Send it via official email and follow up with HR. Resignation is unilateral once delivered — your last working day is the date you stated, not when they 'accept'.
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